Everything You Need to Know About Windows Folder Permissions

What you guys, got another video here for

you on all you need to know about file

and folder permissions inside Windows. And it

doesn't really matter whether you're

using Windows 7, Windows 10,

you know, Windows 11, I'll show you

exactly what you need to know. So let's

first go into our C root directory here

and create a folder.

So what we're going to do

is create a folder in here say, for

instance, work share or something along

those lines. And maybe you've got a bunch

of people that you want to control

what they can look at and what they

can't look at on this folder. So right

click on it and go to properties.

Inside here, we're going to go to the

security tab.

Once inside here, we're going to click on

the edit button. So click on edit

and this will open up another window, and

from here we're going to click on add. So

click add and then we're going to add

the everyone to this area here. So let's

click everyone in here and then click

check name and then click ok.

Once we've done this, click apply, ok,

and then ok again. And this brings us

back to

where we was which is the work share.

So inside here, we can now create a new

folder,

and we're going to call this say, for

instance, invoice or something along

those lines or whatever it is that you

want to create your folders for.

And this area is where we're going to

give access to users, so let's go inside

here and right click on this folder and

go properties,

and then we're gonna go to the security

tab.

Once you clicked on the security tab, go

all the way down to the bottom here and

click on

the advanced area here.

So you should see the advanced security

settings for this invoice folder.

Click on the disable inheritance on the

bottom left. Click on remove all inherent

permissions for this object and then we

can click on apply and then you should see a

windows security popping up here so say

yes to this and then click ok and then

ok again. Now we've removed all the

permissions for this invoice

folder here. So if I go clicking on it,

it's going to say you don't currently

have any permissions to access this

folder. That's because we've removed all

these permissions,

but I can still edit the permissions on

this because I'm the administrator, so

what I'm going to do here is change all

the permissions for the users. So let's

go ahead

and right click on the folder here

and click properties and then go back

into

the security tab again, and now from here,

we can click advanced.

In the advanced security settings for

this invoice folder, we're going to click

on now the add to add some permissions

in.

So first off, we're going to select a

principal

and from here, we're going to select

our admin account which will be say, for

instance, Britec.

You can check the name and you should

now see this come up on the list here.

Yours will probably be called admin or

something like that. Click ok and we're

going to give the admin full control to

modify, read, and execute,

and read and write and all that sort of

good stuff.

Also, we now need to add in another

permission for someone else that might

be wanting to get access. So select

another principal and do a search for

users on this PC, so I'm gonna check this

name here and there's Sally on here so

we're gonna click ok.

And we're gonna give her read and

execute permissions, this folder contents,

and also- I will only give her read

permissions as well, no write permission.

Click apply and then click ok

and that is now done. You can click ok

here. So let's

check out the permissions by right

clicking on the invoice here now and

click properties, then go security and

you will see the groups and user names

for this folder here. And as the

administrator, you can edit these, you can

see the sort of permissions these users

have got.

So we can also click on edit here and

add more users if we wish by clicking

add. Let's say add Jim here,

do a check name to make sure he's on

here so click ok,

and now we can give Jim some permissions

as well. So maybe we just want him to be

able to see the folder, but he won't see

what's inside of it, or maybe you just

want to hide it from him and block him

from completely accessing that area.

So we'll leave it as it is here where it

says list folder contents, but you won't

be able to see

any of the data inside here. Click apply

and ok

and then we can now click ok again.

So we should see now, Jim has got listed

folder contents,

Sally's got read and execute,

listed folder contents, and also she can

read it,

but she can't edit any of the

information in there, only Britec can.

So let's create an invoice inside here, so

let's go and create a new text document.

We'll just

call this say, invoice.

And then maybe what we'll do is we'll

just put some text inside here so you

can see how this will work.

So let's go ahead and just put this as a

test,

and we can go ahead and save this

document here. And as the administrator, I

can create documents, edit documents, and

read documents, and I've got full control

over this area here.

As you can see, I can open things up, and

I can also create, delete, and edit these

documents.

So now let's go ahead and

change accounts to say, for instance,

Sally and see what Sally can do here. So

let's go ahead and change accounts and

sign into Sally's account here.

And once we get to the desktop, I'm going

to go into 'This PC',

our C drive, and we should see our work share

folder here. So let's go ahead and log

into our work share,

then go to invoice, and you can see the

invoice is here, and, of course,

Sally can access it and read it. She can

actually see

this document and read it,

but Sally doesn't have the permission to

edit it or delete it or any of that sort

of stuff. And that's because we give her

the amount of access that she's

required to say, read documents, but not

edit them or even delete them. So you can

see here if she tries to edit this

document, it'll say you need to obtain

admin permissions to edit this document.

So she doesn't have the power to edit

them.

And even if she tried to delete the file,

maybe she wanted to do something

mischievous and delete the file, she

wouldn't be able to do that because she

doesn't have administrative privileges

to delete that file.

So you can give her access to reading of

the document, but you're not giving her

access to edit it or even delete it.

So that's the permissions that Sally has

to

look at the files, but she can't do any

of the other permissions.

So let's change accounts to Jim and see

what Jim can do here. So let's go ahead

and click on

Jim here,

and we'll log into Jim's account.

Now, Jim can

see the contents, we've listed the

contents for Jim, but we're not giving

him any access

to open files up or edit files or even

delete files. So let's go back into our C

root directory here and look at our work

share. You can see the folders because

we've allowed him to list the contents,

but he can't read even that document

because he doesn't have the permissions

to even read what's in it.

So what this video is teaching you is

how to set up permissions for files and

folders and users on

the computer so you can basically

understand how these permissions work.

And you can use this for other things

like sharing

documents and files across the network

with other computers as well as users as

well. So if you've got stuff on your PC

that you don't want someone else to see,

maybe it's a family computer, then maybe

you want to set permissions for a

particular type of folder that you don't

want them to be able to access or see.

And this is how useful this sort of

information is. So let's go back into

Jim's account here. If I want to try to

edit the permissions myself, I can't

because I don't have the permissions

to edit this. You need to be the

administrator and, of course, you would

have a password on that administrator

account to stop the person logging into

the administrator account and literally

changing any of these permissions.

So let's log back into the administrator

account which is Britec. Now, of

course, you would need to have a password

on this account to stop anyone logging

into it to make changes to

those folder permissions here. So I'm

going to right click on the invoice

folder here as the administrator, and we're

going to go to the security tab, and you

can see the accounts here that have

permissions. I'm going to click on Jim

here and click edit. And I'm going to

give Jim some permission to do what

he wants with this particular folder.

So let's give him

full control, but you can restrict

whatever you want. You can put modify or

whatever it is you want to give one

person access to on that folder, and it

could be an array of folders, drives, or

anything like that. So let's go back to Jim now

and log in here

and see what Jim can do now we've

changed to permissions.

So remember, Jim's now got full control

of this folder here. So let's go in here,

invoices,

and we can now

open up and we delete this file where

would before we couldn't do anything

with this file. We can edit it, we can

read it,

we can literally do whatever we like

because we've given full permission

on that file and on that folder.

So that's basically

what that does is you need to set

permissions for

certain files, folders, and drives that

you want to give access to

for each individual that's using that

computer. And this is great for if

someone's got a family PC and you've got

maybe multiple accounts on that one PC

and you want to stop them accessing

certain stuff, then this is essential

that you set this up. And it's also good

to know how to understand and use

permissions on a computer.

Anyway, that's going to be about it for

this video. My name has been Brian from

briteccomputers.co.uk. Just

want to say a quick shout out to all my

YouTube members who have joined my

YouTube members group, I really do

appreciate the support and I will see

you again for another video real soon.

Bye for now.

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