How I Manage My Time Effectively (My 'Deep Work' Routine)

We all know the daily grind
can be exhausting.

It's an especially defeating feeling
when you work hard for hours

only to realize that not much
has been accomplished.

You feel distracted, disoriented, and
even feel anxious

as if the day's time has been wasted.

And you can't even quite recall
what you did for the day.

We often hear the famous saying,

work smarter, not harder.

This highlights the importance of focus

in having an effective system
that actually works

rather than simply putting in
countless hours on task

without making meaningful progress.

So in today's video, I'll be sharing

five most powerful
time management tips

that have worked for me
and that I'm still using.

And I'll also show you how I structure
and manage my time throughout the day

while juggling my business and family.

Hopefully, you'll find a few tips
in the video to help you

create and adjust your daily routine
to be not only more productive

but also, genuinely more enjoyable.

The first tip is to do one thing
at a time with full focus,

aka, Pomodoro Technique.

I don't believe in multitasking
very much.

The quality of focus is the
best way to be productive.

In the past, I used to sit at my desk
for many hours grinding away but

I often ended up unable to accomplish
as much work as I had hoped.

Not even close. So I intentionally
tried to stop multitasking,

even the kind that I tend to do
automatically by default.

Instead, when I focus on one thing,

I aim to give it my full attention and
use the time as efficiently as possible.

Having an effective system that
promotes full focus is crucial.

It enhances the quality of your work and

ultimately, leads to the outcome
you hope to achieve.

With that said, the method I use
for my focus work sessions is

the flexible Pomodoro, which stems
from the popular Pomodoro Technique.

Pomodoro Technique is one of the most
effective ways to maximize my focus,

enhance the quality of my work and
minimize overwhelm.

Here are the basic steps to
follow the Pomodoro Method.

No. 1. Pick one task,

preferably your priority no. 1 task
for the day to complete.

No. 2. Set a 25-minute timer.

A typical Pomodoro session
lasts 25 minutes.

But I do 35 minutes.

No. 3. Work on your one task
with full focus, no distractions.

No. 4. When your session ends,
record what you've completed.

I do this in my Notion To-Do list.
No. 5. Take a 5-minute break.

Stand up, walk around, and stretch.

No. 6. Repeat the process four times.
But I do three times.

One thing to note.

If you finish one task with time left,
don't stop the session.

Move onto the next task until the break.

Now that we've covered
the basics of the technique,

let me explain why I think
the technique worked for me

and what I mean by Flexible Pomodoro
when I say I use the Pomodoro Technique.

The Pomodoro Technique works because

it lowers the entry barrier
to tackling tasks.

It's much easier to commit to
25 or 35 minutes of focused work

than to face a massive task
without knowing when it will be done.

It's just like approaching
a 1000-piece puzzle by saying

I'm going to work on this section for
25 minutes for now, rather than saying

I'll finish all 1,000 pieces but
I don't know when it's going to be done.

Lowering the entry barrier is key to
getting started on heavy work loads

and staying consistent
without procrastination.

Another reason this technique works is
that it maximizes the quality of focus.

During the session, I focus on one task
and one task only, instead of jumping

from one thing to another, which allows me
to go deeper into my work,

what we often refer to as,
getting in the zone.