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15 Secrets Successful People Know About TIME MANAGEMENT

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    SPEAKER: How come
    some people achieve
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    so much and some so little?
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    Being a highly
    successful man himself,
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    Kevin Kruse set out to
    interview seven billionaires, 13
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    Olympic athletes, 29 straight A
    students, and 239 entrepreneurs
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    about their productivity habits.
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    15 Secrets Successful People
    Know About Time Management
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    is the result of those habits.
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    Today, I'll share a
    summary of the book
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    and give you the top takeaways.
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    Let's start by a story from
    Kruse himself and secret number
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    one.
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    Time is your most valuable
    and scarcest resource.
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    Being plagued by
    constant interruptions
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    when working as a
    CEO, Kruse decided
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    to put a sign on his
    door that read, 1440.
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    Why?
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    As he saw it, there were
    1,440 minutes in a day.
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    Each minute would either
    take him towards success
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    or towards failure.
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    How he spent those
    minutes were crucial,
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    and how his employees spent
    those minutes was also crucial.
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    Time was and his employees'
    most precious resource.
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    Therefore, he wanted to alert
    anyone knocking on his door.
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    That time was a finite
    and scarce resource,
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    and once spent, one that
    could not be returned.
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    You only have one shot at
    every minute you get in life.
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    Use it well.
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    So how do you spend
    your minutes well?
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    Secret number two.
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    Identify your most important
    task and do it first.
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    You need to figure out
    MITs, most important tasks.
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    Then you start your day
    by doing them first.
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    That way, you're less
    likely to be disrupted
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    by events during the day.
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    When you have long term
    goals, to reach them,
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    you need to figure out what your
    most important tasks are right
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    now and then complete them.
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    Keep your eye on
    the long term goals
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    as they will drive you forward
    and should be crystal clear,
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    but focus on the MITs.
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    You also need to
    structure your day.
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    This is secret number three.
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    Work from your calendar,
    not a to-do list.
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    A to do list will enable you
    to see what needs to get done
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    but has no order of priority.
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    If just having a to-do list
    while completing one task,
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    you'll realize you
    need to do another,
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    and it will lead to
    a forever growing
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    to do list that isn't
    completed successfully as it
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    keeps shifting and changing.
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    Also, on to do lists,
    complicated and undesirable
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    tasks tend to end
    up left undone,
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    and having a lagging
    to-do list creates stress.
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    It's only when you put what
    needs to be done in a calendar
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    and strictly set time aside for
    each task that it gets done.
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    Schedule your MITs
    in your calendar
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    and see them as
    important appointments.
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    Never cancel on yourself
    unless absolutely necessary.
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    If you do, immediately
    reschedule.
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    Tend to always be
    dragging your heels.
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    That leads us on to
    secret number four.
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    To avoid procrastination,
    trick yourself.
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    Do you love to procrastinate
    but hate the results it brings?
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    To beat yourself at this game,
    turn what you aim to do later
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    into something you do now.
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    Put it in your calendar or MITs.
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    Remember, you cannot cancel on
    yourself once you've scheduled
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    an appointment with an MIT.
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    To keep your motivation high and
    to remain accountable, imagine
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    the end results and share
    your task or goal with someone
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    else who does it with you
    or keeps you accountable,
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    such as joining a
    gym with someone,
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    or having someone check
    in with you every day
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    to see what your MITs are and
    if the MIT'S from yesterday
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    have been completed.
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    You can also give yourself a
    treat when completing a task,
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    be that a walk around the park
    or a phone call to a friend.
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    Likewise, if you complete
    all the MITs for the day,
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    you can treat yourself to
    an evening of something fun.
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    If you don't complete a task,
    have a punishment in place,
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    such as donating money.
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    You really don't like
    donating right now
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    or doing the washing for a week.
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    Also, fake it till you make it.
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    Imagine yourself a highly
    effective and successful person
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    with limited minutes every day.
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    Treat yourself as if you
    were Richard Branson or Oprah
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    Winfrey.
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    Lastly, embrace the fact
    that you aren't perfect.
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    Don't get upset if you
    don't get everything right.
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    Settle for good
    and aim to improve.
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    If you like the sound
    of this book so far,
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    you can get it for free
    with a trial of Audible
  • 3:56 - 3:57
    using the link in
    the description.
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    I highly, highly recommend
    audible and personally
  • 4:00 - 4:01
    use it all the time.
  • 4:01 - 4:03
    Also, if you use the
    link in the description,
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    it helps to support
    this channel.
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    Secret number five
    is there will always
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    be more, so set time
    to leave the office
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    or leave when you get tired.
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    Andy Grove, author of
    High Output Management,
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    has a rule that
    when he gets tired,
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    his job is done for
    the day because if he
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    keeps looking at what is left
    to do, he'll never stop working.
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    Focus on completing
    your MITs every day.
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    Once that's done,
    the job is done.
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    Hustle smart, not always.
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    But what if great ideas come
    to you after work hours?
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    That's secret number six.
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    Always carry a notebook
    and write your ideas down.
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    Studies show that the brain uses
    interconnected functions when
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    processing written information.
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    Basically, it leads to more
    accurate and clearer recall
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    of information than when typing.
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    So when you get
    your next great idea
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    or need to remember
    something, write it down.
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    If it's an idea worth keeping,
    set time aside later to type
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    it into your laptop,
    so you don't lose it.
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    Speaking of typing away, you
    need to deal with your inbox.
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    Secret number seven is apply
    the 3-2-1-0 rule when checking
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    your inbox.
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    Emails become a
    huge time waster,
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    which is ironic because they
    should be saving us time.
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    We no longer have to write
    letters that we post,
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    nor do we have to waste time
    on long phone conversations.
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    We can be precise and
    to the point in emails.
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    Yet, McKinsey Global
    Institute found
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    that office workers, on
    average, spend one third
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    of the day exchanging emails.
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    To ensure this doesn't
    become the case,
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    unless you are a customer
    service representative
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    or similar, Kruse suggest
    to apply the 3-2-1-0 rule.
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    Spend 21 minutes three times
    a day to check your inbox
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    and reply to emails.
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    When you read an email, decide
    immediately to take action
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    or delegate it.
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    Don't save it till later
    unless you absolutely have to.
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    And you only have 21 minutes
    to deal with your inbox,
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    so keep your replies
    to the point.
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    Also, remember to turn
    off email notifications,
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    so that you don't get
    distracted during the day
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    by incoming emails.
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    Meetings are another
    big time waster.
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    Secret number eight is
    to avoid wasting time.
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    Only schedule meetings
    as a last resort.
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    As a last resort means if all
    other ways of communication
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    fail, emails, phone
    calls, et cetera.
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    If you need to
    schedule a meeting,
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    keep it as short as
    possible, such as a huddle
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    where everyone stands up.
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    Research shows that
    sit-down meetings
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    last an average of 40% longer
    with no significant difference
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    in the quality of
    decisions made.
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    Also, have a neatly
    planned agenda
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    and set a time limit,
    such as keeping it
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    to 15 minutes maximum.
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    Of course, make sure everyone
    turns off their cell phone
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    to maximize productivity.
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    Just as you need to
    say no to meetings,
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    secret number nine is say no
    to everything that doesn't
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    support your top priorities.
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    Warren Buffett said
    that successful people
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    say no to nearly everything.
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    Why?
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    Because they have to decide what
    takes them towards their goals
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    and what doesn't.
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    They will say no to
    everything that doesn't
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    support their immediate goals.
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    Think of it as an
    opportunity cost.
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    When you choose to do one thing,
    you lose out on everything else.
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    So choose things that
    support your immediate goals.
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    Of course, you will
    have immediate goals
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    in your private life as well.
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    That's outside of work
    hours, but you can also
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    still apply the same principle.
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    Another principle is
    the Pareto principle,
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    and secret number
    10 is to follow it.
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    The Pareto principle states
    that 20% of your tasks
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    bring 80% of your results.
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    So focus on the 20%
    that brings you results.
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    The other 80% you can
    down-prioritize or outsource.
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    Likewise, you are more
    passionate about certain things
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    than others.
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    And secret number 11 is to
    focus on the things that
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    utilize your unique
    strengths and passions.
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    If you do things
    you love, you tend
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    to do them better and faster.
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    A Harvard research
    team did some research
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    and asked employees to ask
    themselves three questions when
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    approaching a task.
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    One, can the task
    be dropped entirely?
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    Is it really necessary?
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    If not, drop it.
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    Two, can the task be delegated?
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    Three, can you create
    a better solution?
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    They found that a lot of
    time was saved this way
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    because people delegated
    what they didn't want to do
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    or weren't the best
    at doing to others
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    and came up with better
    processes for things
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    they had to do or were
    uniquely suited to doing
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    and passionate about.
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    Consider, for example, if
    you spend 10 hours a week
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    cleaning the house.
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    If you set your
    own hours working,
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    this time could be spent
    earning $50 per hour instead.
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    If you hire a cleaner
    for $25 per hour,
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    you're saving $25 per hour.
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    The cleaner might even be able
    to clean your house in less time
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    than you would because they're a
    professional cleaner, saving you
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    even more money.
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    Of course, if you
    enjoy cleaning and it's
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    a way you destress, then by all
    means, don't hire a cleaner.
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    Mark Cuban, for example,
    enjoys doing the laundry.
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    But if it isn't your passion,
    do your best to delegate.
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    That way, more things that are
    important to you will get done.
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    Another way to save time
    is secret number 12.
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    Batch your work with
    reoccurring themes
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    for different days
    of the week or month.
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    We all become more productive
    when we aren't constantly
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    changing gear.
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    For example, every Monday might
    be spent dealing with admin,
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    and every Wednesday spent
    on product development,
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    while Fridays are for meetings.
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    Dustin Moskowitz, the
    co-founder of Facebook,
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    has a No Meetings
    Wednesday theme.
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    For the average Joe, that
    might not sound spectacular.
  • 9:16 - 9:17
    But when you work at
    that level, having
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    one day of uninterrupted
    focus in your office
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    can make a world of difference.
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    And if you get to that level,
    you need every minute you get.
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    The next secret,
    secret number 13,
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    is if you can do it in less
    than 5 minutes, do it now.
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    As mentioned previously, when
    you look through your inbox,
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    immediately deal with
    replying to an email you open.
  • 9:37 - 9:39
    Should the email
    have a lengthy task
  • 9:39 - 9:42
    attached to deal with to be able
    to respond, immediately schedule
  • 9:42 - 9:44
    it to your calendar.
  • 9:44 - 9:46
    The same applies for any
    other task you carry out.
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    If you can do it now, do so.
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    If not, immediately schedule
    it in your calendar.
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    Also, set time aside
    for routine tasks,
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    such as cleaning your
    desk, paying bills.
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    If you let them pile up, this
    will create physical and mental
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    clutter.
  • 10:01 - 10:04
    What would take 5 minutes
    a day or 20 minutes a week
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    ends up taking a
    whole lot more time.
  • 10:07 - 10:09
    You also need to set
    time aside for yourself.
  • 10:09 - 10:11
    That's secret number 14.
  • 10:11 - 10:14
    Schedule time for your
    mind, body, and spirit.
  • 10:14 - 10:17
    Setting a morning routine
    where you revive mentally
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    and physically, eating
    a healthy breakfast,
  • 10:19 - 10:22
    meditating and exercising
    energizes you for the day
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    ahead and allows you
    to keep a clear mind.
  • 10:24 - 10:28
    Lastly, and very importantly,
    secret number 15.
  • 10:28 - 10:32
    Productivity is about
    energy and focus, not time.
  • 10:32 - 10:36
    Ever note as you get more done
    in a specific state of mind.
  • 10:36 - 10:38
    To get more stuff done,
    it isn't about time
  • 10:38 - 10:40
    but about energy and focus.
  • 10:40 - 10:42
    You're the most
    energized in the morning.
  • 10:42 - 10:45
    That's why you schedule
    your MITs then.
  • 10:45 - 10:48
    In general, the brain works
    best focusing in 90-minute time
  • 10:48 - 10:49
    slots.
  • 10:49 - 10:53
    After 90 minutes, you need a
    break to revive and revitalize.
  • 10:53 - 10:55
    Having a snack,
    going for a walk,
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    doing a 15-minute exercise
    routine, or prepping dinner,
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    whatever takes your fancy,
    can all work to revitalize you
  • 11:01 - 11:05
    for your next 90 minute
    session of focused work.
  • 11:05 - 11:06
    Don't forget to
    check out Audible
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    using the link in
    the description
  • 11:07 - 11:09
    to get this book for free.
  • 11:09 - 11:11
    I personally think audiobooks
    are the best investment
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    you can make because just
    one book can completely
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    change your life.
  • 11:15 - 11:18
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Title:
15 Secrets Successful People Know About TIME MANAGEMENT
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Video Language:
English
Duration:
11:23

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