Bookkeeper DAY IN THE LIFE (bookkeeping job description)

Today, I'm gonna do a day in the life of a bookkeeper.

So, it's been a while since I've done this and my last video,

you guys seem to really enjoy it,

so I thought I'd do an updated version.

My name is Morgan from FinePoints.biz,

and I love to help you guys get organized and talk to you all about bookkeeping.

So,

thumbs

up is a huge compliment.

It helps me out a ton,

as well as if you hit that subscribe button,

you can get a video for me every week about bookkeeping.

So, I just turned on the camera to film a couple of YouTube videos,

but I thought I'd let you know what I was up to this morning.

So, I was working on QuickBooks online all morning right here on my laptop,

and I was doing the yearly bookkeeping for

one of my really small clients.

So, she doesn't hire me every year to do her books,

but she did want me to do them

this year and last year.

So, it's a fairly typical setup.

She

just has one bank account and one credit card,

and so I just had everything feeding in.

It was actually feeding in all year because I had had it set up in the past.

I was just categorizing all of those expenses

on both her bank account and her credit card.

And I did a little work in the chart of accounts too,

so I wanted to make it more clear.

She's the florist,

so she buys flowers.

So, I kind of wanted to split out the flowers and that cost of goods

from the vases and clippers and all of her tools.

So, I made that a little bit more clear in the chart of accounts,

as well as one of the stock chart of account

categories they give you.

is called Office Supplies and Software.

And I

just don't prefer that.

I prefer to split out the software from the office supplies

because I think of office supplies as like pencils and pens,

and then software just seems so different to me.

That's totally personal preference.

After I categorized all of her transactions,

I pulled up the profit and loss by year,

and then,

because it is a pretty small business,

I just clicked into each of the categories to make sure that everything made sense

and there wasn't anything that was in the wrong category.

My next step is going to be to reconcile the bank account each month.

So,

I think I can just do,

I think I'll probably just do

it at the beginning of the year and the end of the year,

and then put in those totals for reconciling and then.

I

don't know.

And then I am planning to meet with her next week and just help her

get the app set up on her phone,

so that she's able to categorize this herself because

the business is small enough that she's totally able to do that as a business owner,

and then I'm gonna show her how to use the online receipt capture as well,

because I think that'll be cool.

She's

very

technologically savvy.

I think she'll be interested

to do that kind of thing.

So,

what I'm gonna be working on tomorrow is kind of a To-Do List.

I'm gonna show you guys my to-do list

and then show you how

a different client

kind of has their business set up and the tasks.

I do for them.

And as in my previous day in the life,

I'm going to make this into a couple of different days because

the way that I do my work isn't just like a whole day I'm working.

So,

I fit in my work here and there as my

kids' schedules allow.

I do try to work on every Thursday from like 9:00 to 2:30,

is a big chunk of time I work, and then I was trying to do the similar thing on

Friday and I had a little bit of a childcare hiccup on Fridays.

So, I'm trying to work through that at the moment,

but that's... Usually, I work about like 10 hours a week.

So right now,

just in my stage of life,

I'm just trying to fit in work as I can and that's kind of what my preference is.

All right,

so earlier I made my to-do list for my personal stuff,

and then this is for a YouTube project I'm working on.

And so, now I'm gonna make a to-do list for

just some work stuff that I need to get done.

It's mostly for client work so I thought you guys would enjoy um taking a look at this. (MUSIC)

Alright,

so this is the work I'm trying to get done before picking up my kids in about 2 hours.

So,

the first three things are for a certain client,

so I need to input all their checks

and then match them to what fed in from the bank.

And I'll show

you

kind of the process for that.

These

are paper,

check

stubs that I get from my client,

and so they're upside down obviously because I don't want to show you what it is,

but this was a paper check that was attached to it,

and then this is the check stub where they write it down.

Before I connect it to bank feeds,

I want to input all my checks first because that makes the process a lot easier.

And this paper,

I told you,

I've told you guys before,

I try not to deal with much paper,

but this is what I get once a month.

There's probably about,

there's three checks per page and maybe there's 20 of these,

so like 60 checks a month.

So,

I do get these once a month.

I

usually go into the office and pick them up or they'll drop them off for me.

And then,

so I can input these checks.

You put in the check first in QuickBooks,

and then the bank

feeds it in and then the two match.

So, that's just a really good check to make sure that

what you've written is correct and that type of thing.

All right,

and then the second thing I have to do is I have to input the income per person.

So, the same client has this book that they've given me,

so they get income from clients,

but each of the employees,

they want to track how much each employee is making

per

client.

So,

they

use

this paper ledger to record like each person's name.

This person made $300 and it goes to this client.

So, then on the profit and loss statement,

it's going to look something like this,

it's going to have the income,

and then it'll have each person and how much they made,

and then the total income for the company and then expenses are down below.

But that just helps the owner give visibility to

kind of who is making what within the firm.

So, after all the income feeds in from the bank,

I just go through

this and match it up with the deposits to make sure that

all the income is accounted for.

So, once I do those two things,

then I just reconcile the bank,

get the statement from the

bank website,

and then I'll send reports to the owner.

So, send a profit and loss.

For this particular one,

usually I do the last three months so they can

compare month-to-month and see how they're doing.

All right,

so that's all for one client.

And then I also have to send an invoice to one of my clients,

that's something that is kind of hard to keep up on sometimes because,

you know,

I just get wrapped up in doing client work and then I'm like,

OK,

yeah,

I actually have to get paid,

so that's definitely important.

And

then I have to text Serena,

who's another bookkeeper who's in my local area,

and she actually found me on YouTube.

She might be watching this.

Hi Serena,

if you're watching.

But

we just like to get together every so often just

to kind of like network and support each other.

She's

a little bit newer too,

so sometimes she has questions,

but I just really like,

if possible

to,

if there's certain people you connect with

and can just get together in person when you're working from home,

then that is really helpful.

And then another client needs to send me a spreadsheet.

I had some questions for her and so I'm waiting for her to get back to me on that,

so I might just send her a quick reminder to see if that is ready.

Then

send

an invite.

Oh! Yeah.

So,

it

is

getting close to tax season,

so

all of my clients I have been communicating with their

accountants to make sure that they have everything they need.

So, with QuickBooks Online,

Laurie is an accountant for one of my clients.

This was the first time that Laurie had used QuickBooks online,

so I just added her

in my QuickBooks account.

Maybe I can put a screenshot here to show you guys how to do that as well,

but I just added her.

And then she is able to go in and pull any

reports that she needs to do to prepare the client's taxes.

And then update my business license.

So, with the new year,

I just need to make sure that I am current with my

local business license

and then set up a meeting.

I also need to meet with one of my clients.

I

told her I'd just give her a little of a tutorial

in QuickBooks because she's doing a lot of it on her own

and she's wanting to learn how to put her receipts in there.

So,

just,

I'm probably going to meet with her in-person

because she's actually someone I know in real life.

So, I will

meet with her probably on an evening because we both have kids,

so it's easy for us to just get together in the evening.

This is pretty typical for my day,

some client work and then some odds and ends,

getting back to people and

doing stuff for my own business.